Employees

To start working together in Yandex 360 for Business, add employees to your company. To do this, you can use one of the following methods:

Create accounts manually

If your company has a linked domain, you can add new accounts on the Employees tab. In that case, accounts are created on your domain.

You can perform the following actions with these accounts:

• Edit employee details, for example, delete or add mailbox aliases.
• Import emails from your employee mailboxes on other servers.
• Move departments within the company.

For more information on how to create a domain account manually, see Create an account.

After you create accounts on the company's domain, you won't be able to set up single sign-on (SSO).

Invite employees

You can invite users to join your company with their Yandex accounts. To do this, you don't need to link a mail domain. You can't edit and block the accounts of invited employees. You can only view them and remove them from the company. For more information on how to invite employees to your company, see Invite users.

Upload a list of employees

You can download a CSV file template, fill in the employee data and upload it. This is useful if you need to add a large number of accounts. For more information on how to do this, see Upload a list.

Enable single sign-on (SSO)

The SAML 2.0-based single sign-on (SSO) technology helps to organize access to Yandex 360 services through your access management system (for example, Active Directory or Keycloak). This way, employees don't have to remember a new username and password, and you don't have to create separate accounts for them in Yandex 360 for Business. To enable single sign-on (SSO) for your company, make sure that it has no employee accounts created on the company's domain.

You can quickly find employees using the search bar on the Employees tab. Just enter the person's first or last name, or their email address.

The employee's contact details and personal information are displayed in the employee card. It also shows the department the employee is assigned to and groups in which they participate. To view the card, select an employee from the list.

To change a user account on your domain:

1. Log in to the admin account for the company.
2. Go to the Employees page.
3. Hover over the employee, click , and select an action:

   • Edit to edit any data of an employee, except their login.

   • Change password to set a new password for the employee. The employee will then need to log in to their account again on all devices and accept the Terms of Use of Yandex services.

   Note.

   After changing the password, the following settings will reset in the user's Yandex ID account:

   • Security question.
   • Phone number.
   • Two-factor authentication.

You can change the user's public name with a domain email address only in their Yandex ID account in the Data section.

To remove an employee:

1. Log in to the admin account for the company.
2. Go to the Employees page.
3. Select an employee, click and select Remove.

After you block an employee, they won't be able to use Yandex Mail and other services connected to the company, but all information associated with their account is retained.

To block or unblock an employee:

1. Log in to the admin account for the company.
2. Go to the Employees page.
3. Hover over the user, click and select Block or

   Unblock.

You can also remove an employee from departments and groups.